Travel & Accommodation


Our goal is for CCUWiP to be as broadly accessible as possible, financially and otherwise. In all cases, we are committed to providing accommodation that meets the accessibility needs of all participants.

Your full application will only be available to the CAP office. The accommodation information that you provide as part of your application will be collected in a separate online form to ensure that it is not inadvertently shared with the committee that will be assessing your application for the purposes of developing a ranked list of potential participants. After the selection ranking has been established, the accommodation information will be used by a CAP EDI Working Group to determine the acceptance cut-off point based on the number of rooms that the conference can provide within their budget.

Travel Grants

Need help with the travel costs? The CCUWiP normally offers travel grants for those in need – however, these will only be available if applicants provide an official letter from their physics department that confirms the fact that the applicant cannot cover all of their travel costs. Applicants are highly encouraged to inquire about this as early as possible. You can ask:

  • Physics department chair
  • Department administrators
  • Physics/science professors
  • Academic advisors
  • Student success centre or equivalent
  • Dean of science
  • Student society / student union

The Canadian Institute of Nuclear Physics has generously offered a Canadian Institute of Nuclear Physics Student Travel Award. Any student(s) who has been or is working in nuclear physics research under the supervision of a member of the Canadian Institute of Nuclear Physics (CINP), and present a talk on that research at the conference will receive a subsidy from CINP to cover travel costs and accommodations.

If you cannot get funding, please contact a member of the CCUWiP team. They will do our best to help you get funding from your university or elsewhere, and if that doesn’t work, they will see whether they can help you themselves. Please do everything you can to try and find support yourself first – CCUWiP is entirely funded by outside sponsorships, so grants cannot be guaranteed.


Accommodations for the delegates will take place at the DoubleTree by Hilton Hotel Toronto Downtown at 108 Chestnut St.  The hotel offers complimentary WiFi, a 24 hour fitness center, heated indoor swimming pool, and sauna.  The hotel is also near Nathan Phillips Square, Yonge-Dundas Square, and many other city attractions for delegates to explore on their spare time.   For more information, you can check out the hotel with the following link:

Getting to the Conference location from the Hotel

CCUWiP will be held at the University of Toronto.  Currently, the specific rooms and buildings are being confirmed.

Prayer/Meditation Spaces

We understand that attending a jam-packed program at a STEM conference such as this one can be exhausting at times and it’s important to take some time out of a busy day to relax and re-energize. In that regard, we would like to draw your attention toward a few Multi-Faith Prayer/Meditation spaces available for you to use this weekend.

i) Emmanuel College houses a space for spiritual practices including a a Muslim Prayer Space in Room 006 in the basement. This building is right beside Victoria College (where dinner/Ice Breakers will be held on Friday night) and access to the building will be open until 10:00pm.

ii) You would also have access to the Victoria College Chapel, and the Bloor Street United Church is one of the churches closest to Vic College.

There are other multi-faith centres on campus that you may visit on Friday, although it would require a bit of walking.
Saturday and Sunday:

i) For those of you staying at the DoubleTree Hotel, the Hong Kong Room on the 25th floor will be available for use at all times on Saturday and Sunday. However, you would have to bring your own mats and anything else you may require.

ii) The Bahen Centre for Information Technology is a stone’s throw away from MP and includes an open multi-purpose space, where mats are provided. Access to the building, however, is limited on weekends; should you wish to use it during a break, please contact the Accessibility Coordinator (contact no. is included in the program provided).

iii) Here are a few churches closest to MP, including St. Thomas’s Anglican Church & Knox Presbyterian Church.