Travel & Accommodation

Accommodations

 

Our goal is for CCUWiP to be as broadly accessible as possible, financially and otherwise. In all cases, we are committed to providing accommodation that meets the accessibility needs of all participants.

Your full application will only be available to the CAP office. The accommodation information that you provide as part of your application will be collected in a separate online form to ensure that it is not inadvertently shared with the committee that will be assessing your application for the purposes of developing a ranked list of potential participants. After the selection ranking has been established, the accommodation information will be used by a CAP EDI Working Group to determine the acceptance cut-off point based on the number of rooms that the conference can provide within their budget.

Travel Grants

 

Need help with the travel costs? The CCUWiP normally offers travel grants for those in need – however, these will only be available if applicants provide an official letter from their physics department that confirms the fact that the applicant cannot cover all of their travel costs. Applicants are highly encouraged to inquire about this as early as possible. You can ask:

  • Physics department chair
  • Department administrators
  • Physics/science professors
  • Academic advisors
  • Student success centre or equivalent
  • Dean of science
  • Student society / student union

In 2019, the Canadian Institute of Nuclear Physics offered a Canadian Institute of Nuclear Physics Student Travel Award. Any student(s) who received that award had to be working on nuclear physics research under the supervision of a member of the Canadian Institute of Nuclear Physics (CINP), and present a talk on that research at the conference. Check back later to see if this sponsorship will be available again in 2020.

If you cannot get funding, please contact a member of the CCUWiP team. They will do our best to help you get funding from your university or elsewhere, and if that doesn’t work, they will see whether they can help you themselves. Please do everything you can to try and find support yourself first – CCUWiP is entirely funded by outside sponsorships, so grants cannot be guaranteed.

Hotel

Accommodations for the delegates will take place at the DoubleTree by Hilton Hotel Toronto Downtown at 108 Chestnut St.  The hotel offers complimentary WiFi, a 24 hour fitness center, heated indoor swimming pool, and sauna.  The hotel is also near Nathan Phillips Square, Yonge-Dundas Square, and many other city attractions for delegates to explore on their spare time.   For more information, you can check out the hotel with the following link:

https://doubletree3.hilton.com/en/hotels/ontario/doubletree-by-hilton-hotel-toronto-downtown-YTOCSDT/index.html

Getting to the Conference location from the Hotel

CCUWiP will be held at the University of Toronto.  Currently, the specific rooms and buildings are being confirmed.