(Note: this FAQ was prepared for the 2019 CCUWiP.  While most of this information is applicable to all conferences, this FAQ is subject to updates for the 2020 conference)



What is CCUWiP?


Is there an age restriction for the conference?

I don’t identify as a woman. Can I still attend this conference?

Who can attend? Do I need to be a physics major to apply?

Are “application” and “registration” the same thing?

How do I know which site to apply to?

Do I need to book my travel before registering?

What will increase my chances of being accepted to the conference?

Cost and Funding

How much does the conference cost?

Who should I ask for travel funds?

How do I know the amount my department will contribute to my travel funding?


Do I need to have research to present in order to attend the conference?

I attended last year; can I come to this year’s conference too?

I am a local student. Do I need to apply or register?

Can I attend the CCUWiP if I’m from the US? For example, if I am considering the University of Ottawa for grad school and would like to visit the school.

I’m a student from Canada. Can I apply to a U.S. site?

I’m a student in a country other than the United States or Canada. Can I apply to attend CCUWiP?

I’m a college/CEGEP student. Am I eligible to apply to CCUWiP?

I’m a high school student/grad student/postdoc/faculty member. Am I eligible to apply to CCUWiP?

I am transgender/gender-fluid/genderqueer/non-binary etc. Can I attend this conference?

Travel and Hotel

How do I arrange travel?

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Where do I stay during the conference?

How can I get to and from the airport, train, or bus station?

When will I get reimbursed for travel?

Student Talks and Posters

What are the student talks and posters?

How can I apply for a talk or poster space?

What can I talk about in the student talks and poster session?

What do I need for my talk?

How long should my talk be?

Will there be prizes for the student talks and posters?

How will the student talks and poster be marked?

Who will be marking the talks and posters?

Grad and Career Fair

What is the Grad/Career Fair?

Should I attend the fair even if I won’t be graduating soon or I don’t plan on applying for grad school?


What if I have dietary restrictions?

What should I wear to the conference?

Will there be resources available for attendees with disabilities?

What are the guidelines for posters and talks?

Can I connect with those going to the conference before arriving ?

I have anxiety, depression, etc, and I am worried about attending this conference. What should I do?

What if I need child care?