Policies on Discrimination and Harassment
For CCUW*iP 2026, we are adopting the Code of Conduct of the University of British Columbia. By registering for this conference all participants agree to abide by this code of conduct. Behaviour that violates our code of conduct will not be tolerated and under given circumstances can have the consequence of revoking the privilege to participate in CCUW*iP 2026.
To this end, harassment and discrimination based on gender identity and/or expression, sexual orientation, disability, physical appearance, race, religion, ethnicity, age, level of education, field of education, political affiliation, or any other kind will not be tolerated. Harassment includes, but is not limited to:
- Deliberate inappropriate or intimidating behavior and language.
- Offensive or off-putting jokes/comments.
- Stalking or following of any kind.
- Sending or displaying offensive or inappropriate photography or recordings.
- Non-consensual photography of other attendees.
- Continual disruption of events.
We ask that attendees use the aforementioned and their best judgment to discern and classify discriminating and harassing behavior.
Sponsors, in particular, should not display or share any offensive symbols, speech, sexualized images, activities, or other material of the aforementioned kind. Graduate Studies and Industry Fair participants and staff should not use sexualized or offensive clothing/uniforms/costumes, or otherwise create an unwelcoming environment for conference attendees.
Privacy
Sharing any attendee’s personal information with outside sources is prohibited without explicit consent, and delegates are prohibited from recording events. CCUW*iP 2026, in particular, will not share any private information with sources outside of the CCUW*iP 2026 organizing committee without explicit consent. Any photography, recordings, or other media content made by the CCUW*iP 2026 organizing committee will be made available to attendees after the conference. Any privacy requests or violations in said media content will be taken extremely seriously, and be handled by the CCUW*iP 2026 organizing committee as soon as possible.
Guidelines on Gender Inclusive Language
The Canadian Conference for Undergraduate Women and Gender Minorities in Physics (CCUW*iP) includes and welcomes women and gender minorities across Canada. We kindly request that presenters and participants use gender neutral language during presentations and conversations. Our audiences represent a diverse range of gender identities, and inclusive communication ensures that everyone feels respected and valued. Thank you for your support in fostering an inclusive environment. Our team is committed to providing a safe and inclusive environment that fosters the exchange of scientific ideas, encourages open and respectful dialogue, and is free of harassment and discrimination. We respect each other, take care of each other, and support the success of all
Acknowledgement of Code of Conduct
By registering for, or otherwise attending CCUW*iP 2026, attendees and stakeholders confirm they have read and agreed to the aforementioned code of conduct.