Please note this schedule is still tentative. Updates will be made regularly. If you have any questions, please reach out to us at ccuwip@phas.ubc.ca .
Day 1: Friday, January 30th
On Day 1, we would welcome the students from across Canada. We will provide instructions on commuting from the YVR airport to UBC campus and how to check-in to their accommodations. For students who arrive early, we will have spaces available for them to socialize or do work. In the evening, the opening ceremony and dinner will be held to officially initiate the beginning of the conference. Day 1 will feature two rounds of exclusive lab tours at TRIUMF and the Stewart Blusson Quantum Matter Institute (SBQMI), which includes a superconductivity demonstration.
| Time |
Event |
Location |
Description |
| 12:00-15:00 |
Registration & optional campus tour |
Hennings |
- Check in participants
- Hand out their merch (tote bags, notebooks, etc)
- Give out lab groups (on nametag)
|
| 14:00-16:00 |
Lab tours |
TRIUMF
SBQMI |
- Two rounds of tours will be provided to students:
- 2 rounds of tour schedule: First round of tour: 14:00 – 14:45; break time: 14:45 – 15:00; second round of tour: 15:00 – 15:45; break time: 15:45 – 16:00
- Stewart Blusson Quantum Matter Institute: Laboratory for Atomic Imaging Research, The Hallas Lab, The Aronson Research Group, etc.
|
| 16:00-17:30 |
Opening remarks and
lecture |
Hennings 200 |
- Opening remarks from PHAS department head, Jeremy Heyl or one of our advisors + co-chairs)
- Official welcome to conference
- First plenary lecture by: Jess McIver
|
| 17:30-19:00 |
Dinner |
Hennings |
- Hand out dinners in lobby
|
| 19:00-20:00 |
Lecture |
Hennings 200 |
- Second plenary lecture by: Stephanie Simmons
|
| 20:00-21:00 |
Networking and Social Event |
Hennings 200 |
- Optional networking event for attendees
- The event for the night is planned to be tote bag painting – part of our swag bag will include a tote bag and this will be a fun activity for everyone to decorate and paint theirs while meeting new people.
|
Day 2: Saturday, January 31st
On Day 2, student oral and poster presentations will occur, alongside further keynote presentations, panels, and more optional opportunities for networking.
| Time |
Event |
Location |
Description |
| 09:00-10:00 |
Lecture |
Hennings 200 |
- Third plenary lecture by: Devika Chithrani
|
| 10:10-12:10 |
Oral Presentations |
Hebb 1st floor |
- Student oral presentations
- Rooms will be assigned
|
| 12:10-13:00 |
Lunch |
Hennings |
- Hand out lunches in Hennings lobby
|
| 12:10-14:10 |
Grad/Career Fair |
Nest |
- Booths from different universities, labs, and companies
|
| 14:10-15:30 |
Poster Presentations |
Hennings 200 |
- Posters will be set up for presenters
|
| 15:25 – 16:30 |
Graduate Applications and Careers Panel |
Hennings 201/Hennings 202 |
- A panel providing delegates with the opportunity to network and explore various graduate programs and career pathways offered by institutions across Canada. Gain insights from experts on application processes, funding options, and career prospects in physics and related fields.
|
| 16:30-16:45 |
Break |
Hennings Lobby |
|
| 16:45 – 17:45 |
Lecture |
Hennings |
- Fourth plenary lecture by: Sara Ellison
|
| 17:45 – 18:45 |
Science Communication & education panel |
Hennings |
- Effective science communication bridges the gap between research and the public, while education shapes the next generation of scientists
|
| 19:00-Late |
Banquet Dinner + Awards + Social |
Nest? Pond ballroom? idk? |
- Hand out dinners in Henning’s lobby
|
Day 3: Sunday, February 1st
On the final day of the conference, we would host our final lectures and lab tours. The conference will officially end with the closing ceremony.
| Time |
Event |
Location |
Description |
| 09:00-10:00 |
Lecture |
Hennings 201 |
- Fifth plenary lecture by: Donna Strickland
|
| 10:00-11:00 |
Gender discrimination & Intersectionality workshop |
Hennings 200 |
- Rather than treating gender discrimination as a singular, universal experience, this workshop explores diverse perspectives — such as how gender-based challenges intersect with race, disability, and other identities, and how the overlapping identities may disproportionately impact individuals.
|
| 11:00-12:00 |
Research Seminars/Lab tours |
Hebb classrooms/Labs |
- Students will be asked which session they want to attend prior to the conference. Seminars focus on research done by theory groups, while lab tours focus on experimental research at UBC.
- Smaller groups allows more time for questions/specificity
- Potential groups for seminar:
- String theory group, The Berciu Group
- Potential groups for lab tours:
- Hennings building: ATLAS, CHIME, LIGO
- Chemistry Physics Building: Quantum Degenerate Gases Lab, Ultrafast Quantum Coherent Control Group
- Michael Smith Lab: The Leslie Group
|
| 12:00-13:00 |
Lunch |
Hennings Lobby |
- Hand out lunches in Hennings lobby
- Intersectional meetups
|
| 13:00 – 14:00 |
Imposter Syndrome Roundtable |
Hennings 201 |
- Many students experience imposter syndrome—the feeling of self-doubt and believing they don’t truly belong, despite their achievements. This roundtable provides a supportive space to discuss these feelings, share personal experiences, and explore strategies to overcome self-doubt. Panelists will offer insights on building confidence, recognizing accomplishments, and fostering a growth mindset.
|
| 14:00-14:10 |
Break |
Hennings 201 |
|
| 14:10 – 15:10 |
Lecture |
Hennings 201 |
- Sixth plenary lecture: Shohini Ghose
|
| 15:10-15:30 |
Closing Remarks |
Hennings 201 |
- Closing remarks from Department Head or advisors and organizing committee
- Awards for oral presentations and posters
- Official end of CCUW*iP 2026
|
